MEETING MINUTES

MINUTES OF THE TWENTY-FIRST (21ST) ANNUAL GENERAL MEETING OF CSOI, HELD ON DECEMBER 27, 2020 (SUNDAY)

Time: 12:15 p.m.

Venue: Conference Room, No.190, North Block, New Delhi.

The following members were present in person:

  1. Shri Ajay Kumar Bhalla, Secretary(P), President, CSOI-In Chair
  2. Smt. Sujata Chaturvedi, Addl. Secretary (Estt.), Vice President & Secretary, CSOI
  3. Shri Rajit Punhani, AS&FA, DoPT & Treasurer, CSOI
  4. Smt. Vanita Sood, CWO, DoPT & JS, CSOI

In attendance-

  1. Shri Jayant Singh, General Manager (I/C), CSOI
  2. CA Pratap Gupta, representative Statutory Auditor, CSOI

In view of the current pandemic situation, it was decided to hold the AGM in virtual mode for which due arrangements were made with adequate prior notice. 139 Members had registered for the AGM of whom 42 joined through virtual mode (VC), as per the list at Annexure-I.

21.1  JS, CSOI extended a warm welcome to the esteemed members present on VC in the 21st AGM 2020.  JS, CSOI informed that the main agenda of the AGM was to adopt the audited accounts of CSOI, a statutory requirement.  Thereafter JS, CSOI requested President, CSOI to deliver his inaugural address.

21.2  President, CSOI extended a warm welcome to all the members present and elaborated upon some of the achievements of the Institute in the past one year.  He informed about the engagement of a new catering service provider, a new agency for salon services and also about the renovation of the Conclave Restaurant at Vinay Marg among other important actions taken in the last year.  The President also informed the Members regarding the intake of about 500 new members which is a major addition to the strength of the membership of the Institute.

 

The President informed that the quorum for the AGM is 1/10th of the total number of members.  In case the quorum is not met, the AGM is adjourned & reconvened.  As this meeting was on virtual mode (VC), where it would be difficult for all to log off and again log in, the President proposed that a break may be assumed as taken, which was found acceptable, and the proceedings were taken forward accordingly. 

 

21.3  Thereafter, the meeting reconvened and, Vice President & Secretary, CSOI welcomed the Management Committee Members and esteemed members of CSOI who had joined through virtual mode (VC).  It was informed, inter alia, that 2019-20 had generally been a good year except for the Covid-19 Pandemic towards the end of the financial year which adversely affected the Institute’s revenues.  Thereafter Treasurer, CSOI presented the accounts and Annual Report of FY: 2019-20 for adoption.

 

21.4  Treasurer, CSOI informed the members about the salient features of Annual Account and Finances of CSOI and major capital expenditure incurred by the Institute during the FY 2019-20. He briefed the members on the status of income and expenditure of the Institute, and expressed hope that the financial status of CSOI would improve in the coming years after refurbishment of the facilities at both locations of CSOI.

 

Treasurer, CSOI then placed the Accounts and the Annual Report of CSOI for FY:2019-20 before the Annual General Body Meeting for adoption, and CSOI requested esteemed members to adopt the Annual Accounts for the FY 2019-20.

 

21.5  Shri Nirmal Chander (M.No.7249) and Smt. Promila Gupta (M.No.406) proposed and seconded the adoption of the Annual Report along with Audited Accounts for the year 2019-20, respectively.

 

Thereafter the Annual Report and the Audited Accounts of CSOI for the year 2019-20 were approved and adopted.

 

Thereafter, there was an open-house session where members interacted with the management.  The opinions and suggestions provided by the Members during this interaction are placed at Annexure-II.

 

The meeting concluded with vote of thanks by CWO, DoPT & JS, CSOI.

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Annexure-I

List of the members present through virtual mode (VC) in the 21st AGM of CSOI

 

S. No.

Name of Members

M. No.

1

Dr Dharam Vir Thareja

188

2

A K S Chauhan

355

3

Promila Gupta

406

4

Sushil Kumar

410

5

Roop K Kaul

499

6

Meena Gautam

588

7

Anup K Pujari

684

8

Dr R Chandrashekhar

803

9

Anil Kumar Saxena

845

10

Sudhir Naib

897

11

Sushil Mittal

915

12

Jagdish Shukla

1717

13

B C Gupta

2279

14

Ashok Kumar Suri

2283

15

R. Narayanaswamy

2736

16

Avtar Singh Sethi

2758

17

Harinder Dogra

2894

18

M S Chalia

3177

19

Amit Cowshish

3194

20

M A U Khan

3348

21

Surinder Sharma

3628

22

S P Gaur

3880

23

Promod C Rawal

4417

24

Dr Satish Chandra

4717

25

Ashok Golas

4868

26

Chandraker Bharti

6319

27

Vijay Garg

6360

28

R Singh

6475

29

B K Mitra

6657

30

B S Agrawal

6841

31

T R KAPUR

6946

32

Rajiv Prakash Saxena

7241

33

Nirmal Chander

7249

34

Akhilesh Kumar

7499

35

S Ahuja

7751

36

Mohammad Amin

8991

37

S K Srivastav

9416

38

Shivshankar Singh

10064

39

Harpreet Pruthi

10108

40

Dr K V Kumar

10545

41

Bibhu Acahrya

11691

42

Shashank Mauria

4302A

 

 

Annexure-II

 

SUGGESTIONS RECEIVED FROM THE MEMBERS FOR THE 21ST AGM OF CSOI SCHEDULED ON DECEMBER 27, 2020 (SUNDAY) AT 12:15 P.M. IN THE CONFERENCE ROOM NO.190, NORTH BLOCK-110001.

 

S. No.

Member’s Name & No.

Suggestions / Points

1.

Shri Nirmal Chander

(M. No.7249)

  • The F&B services had improved initially, but there is a drop in the service as well as the food quality of the current caterer.

2.

Smt. Promila Gupta

(M. No.406)

  • The quality of Chinese food is good but the Indian Food requires some improvement.

3.

Shri P C Rawal

(M.No.4417)

  • Reciprocal arrangements with other clubs in some states.
  • I agree with and support Mr. B S Aggarwal, the F& B charges on the higher compare with the Gymkhana Club, IIC, the quality is much better charges are much more reasonable why CSOI charges are so high should be examined to make them reasonable with improvement in quality specially less oily and less spicy.

4.

Shri Anil Kumar Saxena

(M. No.845)

  • I cannot understand the rationale behind stopping bar services during day time during week days.  If some people have misbehaved in the past after getting drunk in day time it does not mean all members have to suffer.  This is especially annoying for retired members who wish to visit the club during day time on week days.

5.

Shri Ashok Golas

(M. No.4868)

  • Accounts do not have any attachments.
  • The details of the Annual Accounts should also be forwarded to the members along with the AGM Notice. 
  • The screening of the movies in the Auditorium should be restored. 

6.

Md. Amin

(M. No.8991)

  • Why are we not approaching for affiliation in Gymkhana Club and other reputed Clubs in India.

7.

Shri B S Agarwal

(M. No.6841)

  • Service charges should not be charged from the members.
  • Reduce the charges for the welfare of the members.

8.

Shri Dharam Vir Thareja

(M. No.188)

  • Deficit is increasing; we are surviving on our interest income and annual subscription during the current situation.

 

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